Payroll Manager

Fixed-term (United Kingdom), Full-time · London

Who we are

The Skytanking organisation has two divisions, ‘Fuel’ and ‘Airport Operations’, the Fuel division is head-quartered in Hamburg, Germany and a part of Primeflight (head-quartered in Houston, USA). All references in this JD are on the basis of operating within the Airport Operations division only; which is currently based in London, England and operating in the U.K., Netherlands and Italy.

The UK business currently has 7 different legal entities with multiple different external payroll providers, payroll systems and ways of working. Payroll is currently fully outsourced, and this Payroll Manager role will play a critical role in working with the external payroll providers to ensure compliance, and improve payroll processing accuracy.

The Payroll manager will have experience of running multiple complex payrolls across the UK and Europe, within a fully insourced, managed services and fully outsourced model across regional jurisdictions.

Personality and a pro-active, can-do attitude are key to success, coupled with our core behaviours of integrity, professionalism and teamwork; that will develop the Skytanking – Airport Operations employer brand through trust and authenticity.

Your tasks

JOB ACCOUNTABILITIES LINKED TO OBJECTIVE AREAS

Undertake an audit of the external payroll providers for all UK and non-UK non-fuel businesses to ensure compliance with UK legislation, HMRC and RTI, and other regulatory bodies and identify any risks and work on risk mitigation strategies
Undertake an audit of pension schemes to ensure compliance and produce clear scheme rules including confirmation of pensionable pay elements, auto-enrolment and re-enrolment dates, impact of salary sacrifice in relation to minimum wage, absence periods etc
Create and Maintain standard operating procedures (SOPs), Payroll Processing Manual, payroll process maps, forms and templates in relation to end to end payroll processing
Act as the main point of contact between Station /Operational Managers and the external payroll provider to improve the level of consistency, understanding and compliance to payroll deadlines, and understanding of payroll processing implications
Improve payroll accuracy by actively reducing the level of late payroll submissions and post termination payments to leavers
Deliver tangible cost savings in external costs due to the reduction in queries and billable hours from third party payroll providers
Audit Time & Attendance data and monthly payroll submission sheets submitted by the operational business to ensure that hours, overtime, absence are being processed and captured correctly
Become a superuser for the Time & Attendance system in relation to the data outputs/reports required for payroll processing in terms of overtime, absence, holidays
Lead and manage payroll transformation programmes including process improvement projects, to optimise the efficiency and accuracy of the payroll
Work with the external payroll providers to ensure that all year-end submissions are accurate and compliant i.e. P11d, P60s, Form 42 etc
Ensure that the company is fully compliant in relation to the management and declaration of benefits in kind
Conduct a National Minimum wage audit following the increase in NMW effective April 2025 and ensure that the external payroll providers are also compliant with implementing the increase in Employer NI
Work closely with Finance to secure monthly payroll approvals, ensuring the accuracy of employee and third party payments and coordinating the BACs approval and fund release process.
Work with the current payroll providers to improve the suite of payroll reports produced each month as part of payroll processing
Cultivate and build strong working relationships with internal stakeholders, employees, and third party payroll providers
Offer expert guidance on payroll matters, providing recommendations for system and process enhancements to drive service excellence
Develop change management strategies that minimize disruption and support the business to deliver growth plans
Collaborate with cross-functional teams to implement solutions that support key business priorities
Deliver pragmatic payroll solutions that are aligned to the business strategy, and fully compliant with company policy and law
Implement PMO governance frameworks, ensuring that payroll projects are delivered on time, within scope and on budget
Monitor and improve SLA, KPIs and Payroll standards and provide meaningful analysis on costs and trends
Actively support with post-acquisition business integration and harmonisation initiatives from a payroll perspective
Implement and drive process change and automation, identifying technologies and automation to deliver lean / productive solutions within the business
Engage with the all levels of the business to implement change projects through workshops and regular employee communications
Handle sensitive payroll and employee data with the highest level of confidence, ensuring the company remains compliant with data protection regulations.

Your profile

MINIMUM QUALIFICATIONS/EXPERIENCE/KNOWLEDGE/SKILLS
Qualifications

Payroll leader / manager within a European organisation
Minimum 10 years in a Payroll Management role

Experience/ Knowledge/skills

Excellent knowledge of payroll systems
Experience as a payroll Manager of managing internal payroll teams, as well as managed service or fully outsourced payroll models
Demonstrable experience managing payroll Projects, including payroll system implementation projects
Experience with acquisition, integration and change management processes
Proven ability to manage a varied workload with changing priorities
Excellent communication and influencing skills
Effective stakeholder management and engagement skills
Strong analytical and problem solving
Strong IT skills including Microsoft Office
Role to be based at our Heathrow head office (may be some flexibility to work from home 1 day per week)
Possesses a full clean UK driving licence

We offer you:

Pension
Cycle to Work
Employee Assistance Programme
Life Assurance

Your contact

Please send us your application exclusively via the online application form.
In case of questions, please don't hesitate to reach out to enghr@skytanking.com

Skytanking Aviation Services ENG Limited

A PrimeFlight company

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About us

At Skytanking, we have been providing aviation-related services since 1999. In addition to aviation fuelling, our portfolio includes ground handling, tank farm and hydrant management, investments in fuelling infrastructure, and engineering services. Our customers include airlines, airports and oil companies. Our 3,000 employees refuel an aircraft every 25 seconds on average at more than 93 airports in 15 countries in Europe, Asia, Africa and Australia. Skytanking is a 100% subsidiary of PrimeFlight Aviation Services Inc., which employs around 8,000 people at more than 220 airports.

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We are looking forward to hearing from you!

Thank you for your interest at Skytanking. Please fill out the following short form. Should you have difficulties with the upload of your data, please send an email to jobs@skytanking.de