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Office & Communications Coordinator (f/m/d)

HQ Hamburg
Full-time
Permanent employee

Introduction

Are you an organized, hands-on professional who enjoys creating structure, keeping things running smoothly, and supporting people across the business?
We are looking for a Office & Communications Coordinator (f/m/d) to take ownership of the day-to-day operation of our Hamburg office. In this varied role, you will combine office management, business administration, internal communications, event coordination, and general business support. You will play a key role in creating a professional, welcoming, and efficient workplace while supporting colleagues, suppliers, and leadership teams across the organization. The position can also be offered on a part-time basis. 

Your tasks

  • Manage the day-to-day operations of our Hamburg office and act as the main contact for office-related matters
  • Coordinate office supplies, facilities, service providers, maintenance, and workplace improvements
  • Support purchasing activities, supplier management, invoice tracking, and administrative processes
  • Assist with budget tracking and maintain records of suppliers, contracts, and orders
  • Coordinate internal communications and support content creation for our LinkedIn page
  • Organize meetings, visitors, office activities, and employee events
  • Provide administrative and organizational support to the EVP as required
  • Support cross-functional projects and ensure tasks are completed accurately and on time

Your profile

  • Experience in Office Management, Business Support, Administration, Operations Coordination, or a similar role
  • Strong organizational skills with attention to detail and a proactive mindset
  • Comfortable working with suppliers, purchasing processes, invoices, and budgets
  • Excellent communication and stakeholder management skills
  • Able to manage multiple priorities and work independently
  • Experience with internal communications and social media is an advantage
  • Very good English and German language skills
  • Proficient in Microsoft 365 and common collaboration tools
  • Positive, service-oriented, and hands-on approach

We offer you:

  • An international, collaborative, and supportive working environment
  • A varied role with plenty of room for initiative, ownership, and personal growth.
  • The opportunity to contribute across different areas of the business and develop our Hamburg office environment
  • Generous employee benefits including a company pension scheme, holiday pay, accident insurance that also covers your private life and 30 days’ holiday per year
  • Attractive employee discounts via Corporate Benefits and subsidized meal vouchers (Sodexo/Pluxee)

About us

At Skytanking, we have been providing aviation-related services since 1999. In addition to aviation fuelling, our portfolio includes ground handling, tank farm and hydrant management, investments in fuelling infrastructure, and engineering services. Our customers include airlines, airports and oil companies. Our 3,600 employees refuel an aircraft every 25 seconds on average at more than 100 airports in 15 countries in Europe, Asia, Africa and Australia. Skytanking is a 100% subsidiary of PrimeFlight Aviation Services Inc., which employs around 18,000 people at more than 235 airports.